How to Write a Letter to Government

To indicate appreciation, congratulations, praise, or regret in a government letter:

Identify yourself or your organization.
Identify the individual, entity, or department to whom your letter is directed.
Extend the statement of appreciation, congratulations, praise, or regret.
Indicate the reasons for your praise or expression of appreciation, etc.
Express your support and hope for continued success or offer best wishes for the future.

Carefully consider the appropriate audience before beginning your letter. For example, if you are writing to request a change or addition to public policy then it is a good idea to begin by addressing your local and state representatives, whom you helped to elect.
Keep your letter clear and concise. As a general rule, your letter should be no longer than one page.
Type or handwrite your letter, depending on whether you want to give a more personal or businesslike feel to your letter.
Be polite. Even if you are complaining or advocating change, remain courteous and respectful.
If you are writing as a representative of a business or organization, identify it and your position within (or relationship to) the organization or company.
If you are writing about proposed legislation or other timely topics, don’t procrastinate sending your letter.